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Events

What is an Event?

An Event is an occasion that may, or may not, be hosted at your location.

In it's basic usage an Event could be a Service or Sunday School. It could also be a fundraiser, a picnic, etc. By using the Event module you can generate reports on who showed up, who didn't, and a list of any guests attended. How do I see what Events are available?

In the Events Tab of the Menu you will see a link “List Church Event”. By clicking on that link you will be taken to a page displaying all the Events that are recorded listed by month for the current year. How do I add a New Event?

In the Events Tab of the Menu you will see a link “Add Church Event”. By clicking on that link you will be taken to a page displaying both the Events that are available in the current month and below that you will find a form for adding new Events

FieldTypeDescription
Event Type REQ. A dropdown of the available Event Names
Event Title REQ. Enter a Title for your Event. 255 characters or less. This information will be displayed on the Event Listing. A required field.
Event Description REQ. Enter a Short Description for your Event. 255 characters or less. This information will be displayed on the Event Listing. A required field.
Event Sermon OPT. Enter the Text of your Sermon, if any, for your Event. This information will be availabe via a link on the Event Listing. An optional field.
Start Date REQ.

You may use the calendar image next to the text box to visually select the date. This information will be displayed on the Event Listing. A required field. |

Start Time REQ.

This information will be displayed on the Event Listing. A required field. | End Date OPT. Enter a end date - [format: YYYY-MM-DD] - for your Event. You may use the calendar image next to the text box to visually select the date, the calendar will “remember” the start date from your earlier selection. This information will be displayed on the Event Listing. An optional field. End Time OPT. Choose an end time for your Event. Time is displayed in 15 minute increments. This information will be displayed on the Event Listing. An optional field. Event Status REQ. Whether the Event is active or not. Events can be “temporarily disabled” to allow for pre scheduling or archiving. This information will be displayed on the Event Listing. A required field. How do I add an Event Name to the list?

In the Events Tab of the Menu you will see a link “Manage Event Names”. By clicking on that link you will be taken to a page displaying the Event Names that are currently available. You may modify these names to suit your organization, however, you cannot delete them as this would break the historical data linked to the Event ID of that Event.

To modify an Event Name Enter the New Event Name in the text box corresponding with the Event ID. Clicking on the “Save Changes” Button will save the changes to the Event Name

To add an New Event Name Enter the Event Name in the “New Event Name” text box. Clicking on the “Add Event Name” Button will permanently add the Event Name

Tracking Event Attendance

To record people who attend the events

  1. create an event in the events module
  2. add all members who attended an event to a cart
  3. select “View all persons from the People/Families dropdown in the menu. You get a display of all Person in the membership database.
  4. Select each individual by clicking on the Add to cart link. (This will change to “Remove from cart” after successful placement in the Cart). Do this for each person that attended an Event.
  5. go to cart menu and click add members to event

Next you will need to select “Empty Cart to Event” from the Cart dropdown in the menu. This will bring you to a page to “Select Event”. Choose an event from the dropdown and click “Add Cart to Event ” button.

Tracking Sunday School attendance

To use the sunday school reports, you first make a group for each class. In the group you define roles “teacher”, “student” and “liaison”. The last role is not required, but the first two are necessary. Once you have the roles defined, you add all the students and teachers to the group.

Now, in the sunday school report page…

Very important - choose the group you just set up from the drop-down list.

You set up the calendar by specifying the first and last sunday. You can use the calendar picker button to help choose these dates. The “no sunday school” days will cause those days to be grayed-out in the calendar. The “extra students” and “extra teachers” will make some blank rows where names may be hand-written. How keep track of attendance Attendance?

First you will want to make sure that all attendees (members and guests) are added to the membership database. See Help → People on how to add people into the database.

If you don't see your Event listed you may add it via the Add New Event Link. How do I retreive Attendance Reports?

TBD

events.txt · Last modified: 2013/07/15 14:39 (external edit)