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events [2013/07/15 14:39] (current)
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 +====== Events ======
  
 +===== What is an Event? =====
 +An Event is an occasion that may, or may not, be hosted at your location.
 +
 +In it's basic usage an Event could be a Service or Sunday School. It could also be a fundraiser, a picnic, etc. By using the Event module you can generate reports on who showed up, who didn'​t,​ and a list of any guests attended.
 +How do I see what Events are available?
 +
 +In the Events Tab of the Menu you will see a link "List Church Event"​. By clicking on that link you will be taken to a page displaying all the Events that are recorded listed by month for the current year.
 +How do I add a New Event?
 +
 +In the Events Tab of the Menu you will see a link "Add Church Event"​. By clicking on that link you will be taken to a page displaying both the Events that are available in the current month and below that you will find a form for adding new Events
 +|Field|Type|Description|
 +|Event Type| REQ. | A dropdown of the available Event Names |
 +|Event Title | REQ. | Enter a Title for your Event. 255 characters or less. This information will be displayed on the Event Listing. A required field. |
 +|Event Description | REQ. | Enter a Short Description for your Event. 255 characters or less. This information will be displayed on the Event Listing. A required field. |
 +|Event Sermon | OPT. | Enter the Text of your Sermon, if any, for your Event. This information will be availabe via a link on the Event Listing. An optional field.|
 +|Start Date | REQ. | Enter a start date - [format: YYYY-MM-DD] - for your Event.
 +You may use the calendar image next to the text box to visually select the date. This information will be displayed on the Event Listing. A required field. |
 +| Start Time | REQ. | Choose a start time for your Event. Time is displayed in 15 minute increments.
 +This information will be displayed on the Event Listing. A required field. |
 +End Date OPT. Enter a end date - [format: YYYY-MM-DD] - for your Event.
 +You may use the calendar image next to the text box to visually select the date, the calendar will "​remember"​ the start date from your earlier selection.
 +This information will be displayed on the Event Listing. An optional field.
 +End Time OPT. Choose an end time for your Event. Time is displayed in 15 minute increments.
 +This information will be displayed on the Event Listing. An optional field.
 +Event Status REQ. Whether the Event is active or not. Events can be "​temporarily disabled"​ to allow for pre scheduling or archiving.
 +This information will be displayed on the Event Listing. A required field.
 +How do I add an Event Name to the list?
 +
 +In the Events Tab of the Menu you will see a link "​Manage Event Names"​. By clicking on that link you will be taken to a page displaying the Event Names that are currently available. You may modify these names to suit your organization,​ however, you cannot delete them as this would break the historical data linked to the Event ID of that Event.
 +
 +To modify an Event Name Enter the New Event Name in the text box corresponding with the Event ID. Clicking on the "Save Changes"​ Button will save the changes to the Event Name
 +
 +To add an New Event Name Enter the Event Name in the "New Event Name" text box. Clicking on the "Add Event Name" Button will permanently add the Event Name
 +
 +==== Tracking Event Attendance ====
 +To record people who attend the events
 +  - create an event in the events module ​
 +  - add all members who attended an event to a cart
 +   - select "View all persons from the People/​Families dropdown in the menu. You get a display of all Person in the membership database.
 +   - Select each individual by clicking on the Add to cart link. (This will change to "​Remove from cart" after successful placement in the Cart). Do this for each person that attended an Event.
 +  - go to cart menu and click add members to event
 +
 +
 +
 +Next you will need to select "Empty Cart to Event" from the Cart dropdown in the menu. This will bring you to a page to "​Select Event"​. Choose an event from the dropdown and click "Add Cart to Event
 +" button.
 +
 +==== Tracking Sunday School attendance ====
 +To use the sunday school reports, you first make a group for each class. In the group you define roles "​teacher",​ "​student"​ and "​liaison"​. The last role is not required, but the first two are necessary. Once you have the roles defined, you add all the students and teachers to the group.  ​
 + 
 +Now, in the sunday school report page... ​
 + 
 +//Very important// - choose the group you just set up from the drop-down list. 
 + 
 +You set up the calendar by specifying the first and last sunday. You can use the calendar picker button to help choose these dates. The "no sunday school"​ days will cause those days to be grayed-out in the calendar. The "extra students"​ and "extra teachers"​ will make some blank rows where names may be hand-written. ​
 +How keep track of attendance Attendance?
 +
 +First you will want to make sure that all attendees (members and guests) are added to the membership database. See Help -> People on how to add people into the database.
 +
 +
 +If you don't see your Event listed you may add it via the Add New Event Link.
 +How do I retreive Attendance Reports?
 +
 +TBD
events.txt ยท Last modified: 2013/07/15 14:39 (external edit)