A person is an individual associated with the church. Person records can be grouped together into Families, can belong to one or more Groups, can have Properties, and can be made Users of ChurchInfo. A Person has individual contact information, such as a cell phone number and an email address. A Person also has a relationship with the church as “Member”, or “Guest”.
This is a wild-card search, meaning the system is looking for that sequence of characters, no matter where in the first or last name they may appear. For example, searching for “Ian” will return all People records with the first name of “Ian” or Brian” (or anything else containing the characters “ian” in that order).
Leaving the search box empty and pressing Enter will result in the display of ALL Person records in the system. This is not recommended as it will consume system resources and produce a long delay before the page is displayed.
This is information inherited from an associated Family record. People can grouped into Families. People assigned to the same Family will likely share much of the same information – the same Address, the same Phone, the same Email, etc. In these cases, this information only needs to be entered for the Family and all People assigned to that Family will “inherit” that information, unless the Person record in question has its own information.
For example, the Smith family has four members: John, Mary, Billy, and Sally. None of the four Person records have an address, phone, or email address listed, but this information is present in the Smith Family record. When Sally Smith's Person View is displayed, the system displays the address from the Family record. It uses red text to indicate that this information has been inherited. Say that Sally goes to college, and an address for her dorm room is entered in her Person record. Since she now has her own address, that address will display in black text on her Person View.
This makes it easy to change common information for all members of a Family. For a Family of 10 Person records, changing 10 addresses every time they move invites an error to creep in somewhere. By inheriting the Family information, the address needs to be changed in only one place.
There are two ways to add a new Person:
However, to enter a new Family and several Person records at once which you plan to assign to that Family, use the Family Editor.
This defines the Person's role within the church. Common Classifications are Member, Guest, Regular Attender, Non-Attender, etc.
You don't. ChurchInfo automatically calculates age based on the birth date given.
Age will be calculated as best it can with the information given. At minimum a Birth Year must be entered. Even if you don't know a person's birth year, you can always estimate until that information is available.
Leaving old people in the database doesn't hurt anything and may help with historical record keeping. But if you have to…
What are Custom Person Fields? Custom Person Fields is a powerful feature that allows you to add any fields that you need to use that do not come built-in with ChurchInfo. This feature allows you to, for example, add a Mentor to a person, or add an additional date (such as confirmation). The possibilities are endless.
How do I put a Person in the Cart? See the Cart help topic.
How do I assign a Person to a Group? See the Groups help topic.
How do I add a Note to a Person? See the Notes help topic.